ARCHIBUS Privacy Policy

ARCHIBUS, Incorporated (herein ARCHIBUS) is committed to establishing and maintaining policies and procedures which protect the privacy of personal information gathered from visitors to our Web site(s). This policy (together with our Terms of Use notice on the site) explains how any personal data we may collect from or about you through this site, will be processed and protected by ARCHIBUS.

By visiting our website, you consent to the collection and use of your personal data as described herein.  If you do not agree with the terms set herein, please do not visit this website. Kindly note that consent is entirely voluntary.  Any changes we may make to our Privacy Policy in the future will be posted on this Web site.

Information Gathered

ARCHIBUS collects information in two ways: (1) directly (for example, when you provide information to sign up for a newsletter or register to comment on a forum site); and (2) indirectly (for example, through our site’s technology).

We may collect and process the following:

  • Information that you provide by completing forms on our site. This may include, but is not limited to, registering to use the site, subscribing to services, newsletters and alerts, registering for an event, or requesting further information. Pages that collect this type of information may provide information on why your data is needed and how it will be used. You may always choose whether you want to provide this information.
  • Information that is contributed and shared via online forums and/or communities.
  • Contact forms or other material you may complete to communicate with us, and which we may keep as record of that correspondence.
  • Surveys that we use for research purposes, although participation would be voluntary.
  • Postings, comments or other content that you upload or post to an ARCHIBUS site.
  • Information about your computer, including (where available) your IP address, operating system and browser type, for site system administration to filter traffic, to look up user domains, and to report on statistics.
  • Details of your visits to our site and resources you access (including, but not limited to, traffic data, location data, weblogs, and other communication data).

Information Usage

ARCHIBUS will use personal data to provide you with information you request, and for other purposes which we would describe to you at the point where it is collected or which will be obvious to you. For example: to communicate with visitors, to customize and fulfill your requests for white papers, articles, newsletters or other content, for surveys or research questionnaires, to personalize your site experience, and to contact you for marketing purposes when you have agreed to this activity and to improve its website by analyzing how visitors navigate its website.

ARCHIBUS tracks and assesses your IP and browser information to determine what is most effective about our site, to help identify ways to improve it, and to determine how we can tailor our site to make it more effective.

Sensitive Personal Data

ARCHIBUS does not generally seek to collect sensitive personal data through this site. In the limited cases where we do seek to collect such data, we will do this in accordance with local and international data privacy law requirements including GDPR laws. If you choose to provide us with unsolicited sensitive personal data, you consent to our using the data, subject to applicable law as described in this Privacy Policy. The term “sensitive personal data” refers to the various categories of personal data identified by global data privacy laws as requiring special treatment, including in some circumstances the need to obtain explicit consent. These categories may include personal identity numbers, racial or ethnic origin, political opinions, religious, philosophical or other similar beliefs, membership in a trade union or profession or trade association, physical or mental health, biometric or genetic data, sexual life, or criminal record (including information about suspected criminal activities).

Processing in the European Economic Area (EEA)

For Users located in ARCHIBUS European Data Region, all processing of Personal Data is performed in accordance with privacy rights and regulations following the EU Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 (the Directive), and the implementations of the Directive in local legislation. From May 25th, 2018, the Directive and local legislation based on the Directive will be replaced by the Regulations (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of Personal Data and on the free movement of such data, known as the General Data Protection Regulation (GDPR), and ARCHIBUS, Inc. processing will take place in accordance with the GDPR.

Processing in the United States of America (US)

For Users located in ARCHIBUS US Data Region, ARCHIBUS Inc. processes data solely in data centers located in the US. ARCHIBUS Inc. has adopted reasonable physical, technical and organizational safeguards which substantially mirror the EU safeguards against accidental, unauthorized or unlawful destruction, loss, alteration, disclosure, access, use or processing of the User’s data in ARCHIBUS’ possession. ARCHIBUS Inc. will promptly notify the User in the event of any known unauthorized access to, or use of, the User’s data.

Processing in Canada

For Users in the ARCHIBUS Canada Data Region, ARCHIBUS Inc. has adopted reasonable physical, technical and organizational safeguards which substantially mirror the EU safeguards against accidental, unauthorized or unlawful destruction, loss, alteration, disclosure, access, use or processing of the Users data in ARCHIBUS’ possession. ARCHIBUS, Inc. will promptly notify the User in the event of any known unauthorized access to, or use of, the User’s data.

Processing in other regions

For Users in the ARCHIBUS Asian Pacific Data Region, ARCHIBUS Inc.  has adopted reasonable physical, technical and organizational safeguards which substantially mirror the EU safeguards against accidental, unauthorized or unlawful destruction, loss, alteration, disclosure, access, use or processing of the Users data in ARCHIBUS’ possession. ARCHIBUS Inc. will promptly notify the User in the event of any known unauthorized access to, or use of, the User’s data.

Required Disclosures

ARCHIBUS may disclose personal information to third-party service providers performing services on our behalf, including: hosting our Web site, hosting online forums, or providing other technical support services. We may also use third-party service providers to automatically process data and deliver our marketing information to you. When you register on our Web site or for any of our services, we may share your personal information as it becomes necessary for one or more of the third parties to provide service and support to you. Such third parties are prohibited from using your personal information for any other purpose. Notwithstanding anything to the contrary contained herein, personal information may be disclosed as necessary or appropriate to protect the security of the Web site or online forum; to respond to legitimate requests by law enforcement officials or as otherwise required by law; or in connection with a merger or acquisition of the ARCHIBUS business. In any of these situations, the recipient of the personal information may be located in the United States or another jurisdiction that may not provide a level of protection equivalent to the laws in your home jurisdiction. Except as stated, ARCHIBUS does not rent, sell, or otherwise share personally identifiable information.

Cookies

Cookies are text files containing small amounts of information which are downloaded to your computer or mobile device when you visit a site. Cookies are then sent back to the originating site on each subsequent visit, or to another site that recognizes that cookie. Cookies are useful because they allow a site to recognize a user�s device. You can find more information about cookies at: allaboutcookies.org.

Cookies do a lot of different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improve the user experience. They can also help to ensure that the advertisements you see online are more relevant to you and your interests. By continuing to use our website, you agree to the placement of cookies on your device. If you choose not to accept cookies, we cannot guarantee that your experience will be as fulfilling as it would otherwise be.

If you want to remove existing cookies from your device you can do this using your browser options. If you want to block future cookies being placed on your device you can change your browser settings to do this. When you review your browser settings or options, you can identify the ARCHIBUS cookies by the fact they include “ARCHIBUS” in the name.

Respondents

Respondents should be aware that in responding to surveys or survey invitations, they could be disclosing information that could make them personally identifiable to ARCHIBUS Users. The security and privacy protection implemented on ARCHIBUS’ platform does not cover this type of transfer or disclosure of personal information. Respondents responding to surveys or survey invitations should be aware that they alone are responsible for the content of their responses. For more detailed information concerning the protection of privacy when responding to surveys or survey invitations, Respondents may contact the entity conducting the survey. It is the User’s responsibility to ensure that collection and processing of data is done in accordance with applicable law. ARCHIBUS, Inc. will not process Personal Data of Respondents for other purposes or by other means than instructed by its Users.

Inquires

If you wish to inquire about your Personal Data that may have been collected in a ARCHIBUS survey, we recommend that you contact the entity that created or sent you the survey.

Security

ARCHIBUS takes appropriate steps to maintain the security of personal data collected from our Web site(s). You should understand that the open nature of the Internet is such that information and personal data may flow over networks connecting you to our systems without security measures and may be accessed and used by people other than those for whom the data is intended.

Our site may, from time to time, contain links to and from the sites of our business partners, affiliates, advertisers, and other third-parties. If you follow a link to any of these sites, please note that these sites have their own privacy policies and that we do not accept any responsibility or liability for these policies or sites. Please check these policies before you submit any personal data to these sites.

For site security purposes and to ensure that this service remains available to all users, ARCHIBUS uses software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage.

Retention and deletion

ARCHIBUS Inc, will not retain data longer than is necessary to fulfill the purposes for which it was collected or as required by applicable laws or regulations. When a users’ account is terminated or expired, all Personal Data collected through the platform will be deleted, as required by applicable law.

Opt-Out

If you no longer wish to receive e-mail or postal notifications from ARCHIBUS, please let us know by sending an e-mail to us at webmasters@ARCHIBUS.comand specifying that you do not want to receive these notifications. Please provide us with your exact name and address as well as a description of the publication or mail piece you received.

Or enter your information here: Unsubscribe. We will use reasonable efforts to refrain from including you when sending marketing materials by noting your election in our database.

Modifications to Policy

ARCHIBUS reserves the right to modify or supplement this Privacy Policy at any time. The most recent version of the Privacy Policy will appear on the Web site with the relevant modification date. Please check this Privacy Policy frequently and particularly before you submit additional information via the Web site.



Revised 05/23/2018